For those new to the practice of exporting and dealing with freight forwarding companies, there are always areas of the business which tend to generate confusion, and cause anxiety for first-timers. As a freight forwarding company, Belfreight is all too familiar with first-time exporting jitters, and strive to make our clients feel as familiar with the process as possible. Whether it’s labeling cargo correctly according to strict local laws in a faraway country, or calculating the optimal route for your goods, freight shipping need not be all that intimidating, as long as you’re familiar with the fundamentals and what to expect. These are a few of the things you’ll need to know:


Incoterms are a set of internationally agreed upon terms, to ensure absolute clarity of the responsibilities of all the parties involved in the exporting process. For example, Incoterms help define who is responsible for services such as warehousing or clearance, as well as the point in the process where responsibility for the goods is handed over. As an exporter, your freight forwarding company will be able to provide you with a good understanding of what Incoterms are applicable to your shipment.


One of the things that makes freight shipping seem so complicated is the fact that every country has different laws regarding import, and each has a different batch of documentation to be filled out by the exporter and their freight forwarding company.

Many countries require invoices, certificates of origin, and other documents the exporter may not be aware of. Freight forwarding companies have an international network of partners, who are able to assist them in getting the often-complicated documentation written up correctly.


You will need to consider carefully the packaging requirements of your cargo if you want them to arrive in good condition. Breakage, moisture and pilferage are all common, so the nature of your product should be considered with these in mind.


Incorrect labeling is not only inconvenient, it can also be costly because it causes customs delays. Your freight forwarder will be familiar with the labeling requirements of your shipment as it makes its way to its destination.


Rough handling, weather conditions and theft are all hazards that cargo faces, so good freight insurance is essential for peace of mind. Consult your freight forwarding company about buying insurance for your shipment – most are happy to handle every aspect of cargo insurance on their clients’ behalf.

Working with a freight forwarding partner is vital for success if you are a first time exporter, ensuring a smooth, fast and well managed shipment. Contact Belfreight to find out more about how we can advise you in your exporting requirements.


Main image credit: